Transport tenders can be highly competitive and require a solid understanding of the transport industry. They are often very price driven so you need to be conscious of competitive pricing if bidding on a transport tender. A solid demonstrated experience section will allow you to talk about relevant projects you have completed in the past or are currently completing, adding to your credibility and showing the evaluation panel that you have the capability to do the job.
When writing a transport tender, you should assume that the buyer has no previous knowledge of your company. It should be your goal to convince them that you are the best possible respondent for the contract. This can be done by writing about your relevant experience, methodology to perform the services, management plans which will underpin your service and any innovations that enhance your capability to deliver the contract.
Before commencing your transport tender, you should thoroughly research the buyer’s specification and objectives by studying the Request for Tender (RFT) and attending a briefing if one is held. Once you understand what the transport tender is about, your goal is to convince the evaluators that you have considered the project carefully and have developed a solution which will achieve their stipulated outcomes.
A good transport tender uses factual writing and positions the client’s name before the respondent’s name in each sentence. This creates the sense that the tender is about the client rather than about the respondent. Each question should have an introduction, a body and a conclusion. The introduction puts forward key points of the answer and contains the direct answer to the question. The body explains these aspects in detail and the conclusion sums up and repeats the take home messages you want the evaluators to draw from your transport tender.
Your transport tender should include a methodology, explaining how the project will be delivered. You should also provide an estimated timeline for implementation, providing a Gantts chart to show key milestones of the implementation process. An executive summary or a cover letter is also a good addition for a transport tender. These are for executives who may be too busy to read the entire tender response.
Transport tenders are assessed by teams of evaluators whose goal is to obtain the best value for money for the buyer. For this reason, you should make it easy to find information and the value proposition of the bid should be clearly explained. You should structure your transport tender in a way that makes information as easy to find as possible, using subheadings, bullet points and line spacing to group information together and make it logical.