Remote work hasn’t always been such a common perk to have through an employer. Not every job can be done from home, and in the pre-COVID days, even jobs that could be done remotely were often done from the office.
Now that we’re two years into the pandemic, the norms have changed. It’s hard to say whether they are permanent changes, but the fact remains that companies tend to have empty office space every day. It’s not uncommon to see rows of empty cubicles on any given day at work.
Paying for space that’s frequently going unused is costly. It might seem like a good idea to consolidate your office area to what’s actually being regularly used. Coworking software can help you manage that.
Coworking Software Helps to Maintain an Efficient Use of Space
The biggest benefit to coworking software is that everyone can see what’s available for booking and reserve in real time. If one employee typically comes to work on Mondays and Wednesdays, and another employee is in the office Tuesdays and Thursdays, they could feasibly use the same desk.
Imagine you currently have 200 cubicles in your area. If your employees are working in the office 40% of the time, or two days a week, you could downsize to 100 cubicles since there shouldn’t be more than 50% of people in at any one time. You can always leave a buffer just in case you have out of town visitors.
This also helps with conference room reservation. Nothing is more irritating than double booked rooms or the uncertainty if something is available. With coworking software, you can see which rooms can accommodate a certain number of people and when they are free for use. Additionally, this way you can ensure everything is sanitized in between uses.
Automate Routine Tasks
What if it’s not feasible to downsize the amount of space you use? One way to recoup some costs is to sublet the extra space. Of course, you’ll want to make sure security protocols are followed before doing this to safeguard sensitive information.
Coworking software allows you to track things like regular memberships (someone who wants to rent your space weekly or monthly, for example), one-time uses, and renting space by the hour. Give your clients access to the system and they can make payments remotely, saving you the time of either tracking people down or having to field booking requests. By automating these tasks, you can spend your energy and time doing work that matters.
You can also see how often certain spaces or rooms are being used by running reports. This enables you to make decisions about space allocation over time.
Make the Most of the Space You’ve Got
There are many different things you can do with excess office space; it’s up to you to decide the best course of action. Whether you downsize or rent out your extra desks and meeting rooms, coworking software can help you manage everything efficiently.
